Roles and Responsibilities

World Social Forum 2004

Roles and Responsibilities of the India General Council,
India Working Committee and India Organising Committee

The India General Council meeting of the WSF held at BTR Bhavan, New Delhi on 7 April 2003 formed a subgroup comprising of Mr. Minar Pimple, Mr. Ashok Bharati and Mr. John Samuel .to prepare the draft recommendation for deciding the roles and responsibilities of the India General Council, the Indian Working Committee and the Organising Committee and the criteria for participation in such council and committees.

Following is the adopted document:
India General Council (IGC)
1.

The India General Council will be an inclusive collective of Organisations, Institutions and Movements subscribing to the Charter of WSF and committed to resisting imperialist globalisation, sectarian violence/ communalism, casteism and patriarchy which are willing to contribute to the WSF process both organisationally and financially.

2.

The IGC will be responsible for developing the broad policy guidelines to ensure that WSF process is an open, transparent and inclusive process.

3.

The IGC will be the Forum to discuss, debate and develop consensus on broader policy issues related to the process and organising of the WSF 2004.

4.

The IGC is the forum to facilitate broader consultation and to bring in more organisations and movement to the WSF process.

5.

The IGC is a validating forum and will be responsible for constituting the India Working Committee and the Organising Committee based on agreed upon criteria. The IGC will provide the mandate and legitimacy to the India Working Committee and the Organising Committee.

6.

The IGC will also mandate various organisations and movements to initiate and facilitate WSF process at the grassroots level in various regions and the states.

7.

The reports of the working of the IWC and the IOC and the Finance report will be circulated during the IGC meetings.

8.

The IGC will meet at lease thrice before the event of WSF 2004 (preferably in mid July, Mid September and Mid December in the South (Trivandrum / Chennai), North - Central (Bhopal/Raipur) and East (Culcuttta/Ranchi/Patna) regions respectively.

9.

The expenses for participating in the IGC will be incurred by the respective organisations or persons.

India Working Committee (IWC)
1.

The India Working Committee will be the active policy making forum, mandated by the IGC, to make appropriate decisions regarding the programme vision, organisational and finance policies.

2.

The IWC will comprise of around 60 organisations, institutions and movements mandated by the IGC and will be actively contributing to the WSF process and event. The participating organisation in IWC are expected to subscribing to the charter principles of WSF and involved in efforts to resist imperialist globalisation, sectarian violence/communalism, casteism and patriarchy.

3.

The participating organisations and movements in the IWC are expected to contribute time, organisational resources and finance to strengthen the WSF process at various levels in all states and region.

4.

The IWC will receive the reports of the India Organising Committee and will be informed about the organisational process, programmes and finances.

5.

WC will extend the support and guidelines to the smooth and effective functioning of the IOC and will serve as the forum to discuss and develop consensus on contested issues or conflicts that emerge during the course of WSF process and events.

6.

The participating organisations in the IWC will be responsible for mobilising volunteers, facilitating the WSF process in various states and contributing towards the fund raising.

7.

Following are a list of responsibilities expected from the participating organisations in the IWC:

 
a)

Mobilising Volunteers for the WSF process as well as events
(How many and how long?)

b)

Initiating and facilitating state level and regional level process to ensure inclusive process and maximum participating and involvement of the people at the grassroots level.

c)

Helping to raise funds from the respective regions, states, cities and providing financial contributions from their own organisation.

d)

Making infrastructure and logistical support available for the WSF process.

e)

Involved in and contributing towards public education and discourse to take the message and perspective of WSF to the public at large in their own respective states and regions. This also include developing and disseminating learning and public education materials and such as posters, pamphlets, street theatre, short films etc. such material should preferable be produced in consultation with the Communication and Media Functional Group to ensure the optimal use of such materials.

f)

Contributing to ensure media coverage on WSF in their own respective states regions and nationally. Providing space in the organisational journal and newsletter for strengthening WSF process and writing articles to ensure broader dissemination of WSF 2004 perspective and wide participation of people and organisations in the process and the event.

g)

Contribute towards organising cultural events, film shows, photo exhibition etc.

h)

In any other manner an organisation may decide to directly support the process either through specific skills, expertise and resources (like computers, setting up communication facilities including internet, developing website etc.)

8.

The participating organisations in the IWC are expected to list the areas where they can make specific contribution and to delegate a person within the organisation responsible for following up on such agreed upon contribution and commitment. The contact details of such person/persons in the organisation should be provided to the IOC.

9.

The IWC should meet at least five times before the WSF event. The three meeting of the IWC can be held in conjunction with the IGC meeting in different regions and the two other meetings can be held in Delhi and Mumbai respectively. The participating organisation should make themselves available at least 7 to 10 days before the actual event in Mumbai.

10.

The IWC will be responsible for deciding the dates for Asia Consultation and relating to the International Council and Brazilian Committee and the Asian Solidarity Group and IWC may mandate a subgroup or functional group to ensure regular communication with IC/BOC and the Asian Solidarity Group.

11.

All the expenses including travel, board and lodge will be incurred by the participating organisations.

Indian Organising Committee (IOC)
1.

The Indian Organisation Committee will be the Executing Body of the WSF 2004, as per the mandate derived from the IGC and IWC. The IOC will comprise of 25 to 30 persons (from various participating organisation in the IWC) committed to spend time and actively involve themselves in the various efforts to ensure the successful WSF process and the event.

2.

The members of the IOC are expected to commit a minimum of 60 days to take up various responsibilities and fulfil the task assigned prior to the WSF event.

3.

The members of the IOC are expected to be actively involved in various activities and willing to travel to different regions to strengthen the WSF process and mobilise resources and people to ensure that WSF process and the event will be effective and successful.

4.

Based on the mandate from IWC, IOC will regularly relate with IC/BOC and Asian Solidarity Group, with reference to the programme, logistics and finance etc.

5.

The IOC will be responsible for regularly communicating (digital as well as printed) with participating organisation in the IGC and IWC and to the larger public through a monthly WSF India Update in English as well as Hindi.

6.

The IOC will be responsible for developing and managing the website and all the programme and organisation related information will be available on the website.

7.

The IOC will have at least one member each from the 8 proposed functional groups and the remaining members will be nominated by the IWC from different regions, sectors, political streams and people with specific expertise or ability to contribute, provided such members are willing to commit time and efforts as per the IOC norms.

8.

The IOC will meet at least once in a month until October and then twice in a month until the event to ensure regular communication and effective functioning. The participating persons in the IOC are expected to get actively involved in organising of the event and commit their full time for at least two weeks prior to the date of the commencement of the event.

9.

The train fare, modest board and lodge for the participating person will be provided from the WSF finances.

10.

Following are the functional groups that will have the authority to form working groups including individuals with specific expertise and interest.

 
Suggested Composition
Mumbai India
a) Programme Group 1/3 2/3
b) Mobilisation Group 1/3 2/3
c) Finance Group 1/3 2/3
d) Venue and Logistics Group 2/3 1/3
e) Communication and Media 1/3 2/3
f) Liaison Group (with government,Political Parties and with proposed India Advisory Council of eminent Persons)
1/2 1/2
g) Youth / student Group 1/3 2/3
h) Cultural Programme Group 1/3 2/3